Thank you for agreeing to be a Coffee Hour speaker. We are looking forward to your talk and want you to have a pleasant experience. This page provides information for Coffee Hour speakers on the promotion, place, Zoom webcast and recording, timetable for the lecture, and presentation do's and don't's. If you have any questions or concerns about any information on this page, please contact MarComm Specialist Angela Rogers: email@example.com.
Please send to firstname.lastname@example.org the following information at least two weeks prior to your talk (or sooner is always OK):
- a title and a 250-word abstract on your talk
- a photo of you
- a brief bio
- optional: citations and links for two articles that might serve as pre-reading or post-reading.
- optional: an image (hozonal format preferred) that shows a key aspect of your research or your talk.
The information is used to create a webpage, news release, and a flyer to promote your talk.
Here is a link so you can see examples of what other speakers have provided:
- The lecture takes place and is recorded as a Zoom webinar.
Zoom Webcast and Recording
- Your talk will be webcast live via Zoom and also recorded and published on our Coffee Hour Channel (Kaltura Media).
- Feel free to share the link to view your talk live with anyone you wish
- The following week, a video of your talk will be published to the event page on our website and the Coffee Hour Channel, to which anyone may subscribe. In general, we set the licence as Attribution-NonCommercial-NoDerivs CC BY-NC-ND. This license is the most restrictive of Creative Commons six main licenses, only allowing others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially, like TED talks, for example. We also make the video available as an Open Educational Resource (OER).
Here is the general timetable for the day of your Coffee Hour talk
- 3:45 Host and speakers log in to Zoom
- 4:00 Webcast begins (Host opens the program with good news and introduces speaker)
- 4:05 Lecture begins
- 4:50 Lecture concludes with time for Q&A
- 5:00 Adjournment
- Be mindful of your background, ensuring nothing distracts your viewers
- Virtual backgrounds are allowed (A real green screen performs better than a virtual green screen which can seem to absorb you)
- Wear a top that contrasts with your hair and skin, to highlight your face.
- Have a source of lighting in front and above you.
Other tips to look and sound good on Zoom:
- Use a microphone and earphones or headphones.
- Your cell phone: Please turn it off (or set to airplane mode) and put it away (off your body).
- The Kaltura/Zoom system creates an audio transcript, enunciating clearly helps it to be more accurate.