Thank you for agreeing to be a Coffee Hour speaker. We are looking forward to your talk and want you to have a pleasant experience. This page provides information for Coffee Hour speakers on the promotion, place, Zoom webcast and recording, timetable for the lecture, and presentation do's and don't's. If you have any questions or concerns about any information on this page or the technology in 112 Walker Building, please contact Angela Rogers: firstname.lastname@example.org.
Please send to email@example.com the following information at least two weeks prior to your talk (or sooner is always OK):
- a title and a 250-word abstract on your talk
- a photo of you
- a brief bio
- type of media/method you will use for your slide presentation ( e.g. flash drive, laptop, website)
- optional: citations and links for two articles that might serve as pre-reading or post-reading.
- optional: an image (hozonal format preferred) that shows a key aspect of your research or your talk.
The information is used to create a webpage, news release, and a flyer to promote your talk.
Here is a link so you can see examples of what other speakers have provided:
- The reception takes place in room 319 Walker Building
- The lecture takes place in room 112 Walker Building (pictured above) and is also webcast and recorded as a Zoom webinar.
- About 30 to 50 participants are in the room, but that can vary depending upon the topic.
- We typically have 7-10 online viewers, and many more view the talk later.
Zoom Webcast and Recording
- We reccomend that you provide your presentation slides (if using) on a flash drive. If using another method, please let Angela know, so we can make preparations to accomodate you.
- Your talk will be webcast live via Zoom and also recorded and published on our Coffee Hour Channel (Kaltura Media).
- Feel free to share the link to view your talk live with anyone you wish
- The following week, a video of your talk will be published to the event page on our website and the Coffee Hour Channel, to which anyone may subscribe. In general, we set the licence as Attribution-NonCommercial-NoDerivs CC BY-NC-ND. This license is the most restrictive of Creative Commons six main licenses, only allowing others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially, like TED talks, for example. We also make the video available as an Open Educational Resource (OER).
Here is the general timetable for the day of your Coffee Hour talk:
- 3:25 p.m. Angela to 112 Walker Building for set up
- 3:30 Reception begins in 319 Walker Building (coffee, tea, snacks)
- 3:50 Host and speaker to 112 Walker Building
- 4:00 Webcast begins (Host opens the program with good news and introduces speaker)
- 4:05 Lecture begins
- 4:50 Lecture concludes with time for Q&A
- 5:00 Adjournment
- 5:30 "After Coffee Hour" discussion continues at local pub, everyone is invited (optional)
For your talk, I recommend that you avoid wearing black, dark blue, or a small pattern or stripes, because:
- The background is a blackboard; black and dark clothing blends in.
- Most stripes and patterns don't come across on camera very well.
- Wear a top that contrasts with your hair and skin, to highlight your face.
Other tips to look and sound good on camera:
- Wear a jacket with pockets or clothing that has a waistband or belt. You'll have the choice of a headworn or lapel microphone with a battery pack, which will need to be attached to you. (But I always have duct tape, in case you forget.)
- Your cell phone: Please turn it off (or set to airplane mode) and put it away (off your body). It interferes with the wireless microphone.
- Speaking position: You may speak from behind, in front of, or next to the lectern. It’s OK to change your position, but don't wander aimlessly or go beyond the inside edges of the screens or you will move out of the video frame.
- Remember that remote participants cannot see your laser pointer when you use it to indicate something on the slides; please also give verbal cues.
- If reading from a script, remember to look up and out toward the live audience and camera from time to time
- Try not to look at and talk to your slides on the screens or stand sideways for a long time.
- The microphone will pick up the sound if you shuffle your papers or if you take a drink. Please keep this in mind.
- The Kaltura/Zoom system creates an audio transcript, enunciating clearly helps it to be more accurate.