Coffee Hour Information for Speakers

Thank you for agreeing to be a Coffee Hour speaker. We are looking forward to your talk.  If you have any questions or concerns about the technology in 112 Walker Building, please contact Angela Rogers:


Please send to the following information at least two weeks prior to your talk (or sooner):

  1. a title and a 250-word abstract on your talk
  2. a photo of you
  3. a brief bio
  4. optional: citations and links for two articles that might serve as pre-reading or post-reading.
  5. optional: an image (hozonal format preferred) that shows a key aspect of your research or your talk.

The information is used to create a webpage, news release, and a flyer to promote your talk.


112 Walker Building

  • The reception takes place in room 319 Walker Building
  • The lecture takes place in room 112 Walker Building (pictured above) and is also webcast and captured via Mediasite Live.
  • About 30 to 50 participants are in the room, but that can vary depending upon the topic.
  • We typically have 7-10 online viewers, and many more view the talk later.



Here is the general timetable:

  • 3:25 p.m. Angela to 112 Walker Building for set up
  • 3:30 Reception begins in 319 Walker Building (coffee, tea, snacks)
  • 3:50 Host and speaker to 112 Walker Building
  • 4:00 Webcast begins (Host opens the program with good news and introduces speaker)
  • 4:05 Lecture begins
  • 4:50 Lecture concludes with time for Q&A
  • 5:00 Adjournment
  • 5:30 "After Coffee Hour" discussion continues at local pub, everyone is invited (optional)


Presentation tips

For your talk, I recommend that you avoid wearing black, dark blue, or a pattern or stripes, because:

  • The background is a blackboard; black and dark clothing blends in.
  • Most stripes and patterns don't come across on camera very well.
  • Wear a top that contrasts with your hair and skin, to highlight your face.


Other tips to look and sound good on camera:

  • Wear a jacket with pockets or clothing that has a waistband or belt. You'll have the choice of a headworn or lapel microphone with a battery pack, which will need to be attached to you. (But I always have duct tape, in case you forget.)
  • Your cell phone: Please turn it off  (or set to airplane mode) and put it away (off your body). It interferes with the wireless microphone.
  • Speaking position: You may speak from behind, in front of, or next to the lectern. It’s OK to change your position, but don't wander aimlessly or go beyond the inside edges of the screens or you will move out of the frame.
  • Remember that remote participants cannot see your laser pointer when you use it to indicate something on the slides; please also give verbal cues.
  • Remember to look up and out toward the live audience and camera from time to time
  • Try not to look at and talk to your slides on the screens or stand sideways for a long time.
  • The microphone will pick up the sound if you shuffle your papers or if you take a drink. Please keep this in mind.