Administrator

Thank you for agreeing to be a Coffee Hour speaker. We are looking forward to your talk and want you to have a pleasant experience. This page provides information for Coffee Hour speakers on the promotion, place, Zoom webcast and recording, timetable for the lecture, and presentation do's and don't's. If you have any questions or concerns about any information on this page, please contact marketing communications specialist Francisco Tutella: geography@psu.edu.

Consent

Please review and sign the appropriate University consent form, prior to your talk:

• Internal Penn State speaker
• External Penn State speaker: A guest presenter agreement will be sent to you.

Promotion

Please send to geography@psu.edu the following information at least two weeks prior to your talk (or sooner is always OK):

1. a title and a 250-word abstract on your talk
2. a photo of you
3. a brief bio (around 250 words is ideal)
4. optional: citations and links for two articles that might serve as pre-reading or post-reading.
5. optional: an image (horizonal format preferred) that shows a key aspect of your research or your talk.

The information is used to create a webpage, news release, and a flyer to promote your talk.

Here is a link so you can see examples of what other speakers have provided:
https://www.geog.psu.edu/event/coffee-hour-achieving-nutrition-outcomes-through-improved-agricultural-water-management-what

Place

The lecture takes place in 112 Walker Building, pictured above, and is shared and recorded as a Zoom webinar.

Zoom Webcast and Recording

• Your talk will be webcast live via Zoom and also recorded and published on our Coffee Hour Channel (Kaltura Media). 
• Feel free to share the link to view your talk live with anyone you wish
• The following week, a video of your talk will be published to the event page on our website and the Coffee Hour Channel, to which anyone may subscribe.  In general, we set the licence as Attribution-NonCommercial-NoDerivs CC BY-NC-ND. This license is the most restrictive of Creative Commons six main licenses, only allowing others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially, like TED talks, for example. We also make the video available as an Open Educational Resource (OER).

Timetable

Here is the general timetable for the day of your Coffee Hour talk

• 3:00 Host and speaker in 112 Walker Building for pre-webinar tech check
• 3:15 Students enrolled in GEOG 590 report to 112 Walker Building
• 3:30 Webcast begins (Host opens the program with good news and introduces speaker)
• 3:35 Lecture begins
• 4:20 Lecture concludes with time for Q&A
• 4:30 Adjournment

Presentation tips

• The background in 112 Walker Building is a black chalkboard, so please wear a shirt that contrasts with it.
• You will be using a lapel mic for the webinar audio even if you can project well enough for the room. Please wear a jacket with pockets or pants with a sturdy waistband or belt for the battery pack.  (I always have duct tape in case you forget.)
• Your cell phone: Please turn it off (or set to airplane mode) and put it away (off your body). It interferes with the wireless mic system in the room.
• The Kaltura/Zoom system creates an audio transcript, enunciating clearly helps it to be more accurate.
• Keep in mind that if you shuffle your papers or take a drink the sound will be captured and amplified.

If you are a remote presenter:

• Wear a shirt that contrasts with your background.
• Make sure the background is not distracting. A virtual green screen tends to absorb you into the background. A real green screen or your actual background is also fine.
• Make sure you have good lighting that is positioned above and in front of your face.
• A good microphone and or attached headset or ear buds with mic will produce better audio quality.
• Look at the camera to establish eye-contact and engage the audience